AI Governance Workshop

Welcome to Your Pre-Workshop Portal

Thank you for taking this important step toward responsible AI adoption. This portal will guide you through preparing for our workshop, where we'll work together to create a practical AI Usage Policy tailored to your organization.

Upload Policies

Share existing guidelines and documents

Complete Questionnaire

Share your current AI landscape

Review Preparation

Understand what to consider

Join Workshop

Build your governance framework

Upload Existing Policies & Guidelines

If you have existing technology policies, data privacy guidelines, or acceptable use policies, please upload them here. This helps us build on what you already have.

Upload Your Existing Policies

Share any current technology policies, data privacy guidelines, acceptable use policies, or other relevant documents

Pre-Workshop Questionnaire

Help us understand your department's current AI landscape and specific needs. Your responses will enable us to tailor the workshop to address your unique challenges.

Contact Information

Let's start with the basics

Your Name *

Email Address *

Section 1: Current AI Landscape

Tell us about your current AI usage

Which AI tools are currently being used (or considered) in your department(s)?

ChatGPT (OpenAI)

Claude (Anthropic)

Gemini (Google)

Microsoft Copilot

Grammarly

Canva AI

Perplexity AI

Agentic browsers (e.g., ChatGPT Atlas, Perplexity Comet)

Other (please specify below)

Do you currently have any technology use policies?

Yes

Not sure

Section 2: Data & Privacy

Understanding your data sensitivity and compliance needs

What types of sensitive data does your department(s) handle?

Member personal information

Financial data

Health information

Children's data

Employee records

Donor information

None of the above

Other

Are there specific regulations or compliance requirements you need to consider?

COPPA (Children's Online Privacy Protection Act)

State privacy laws (MA data protection)

GDPR (if serving EU residents)

HIPAA (health information)

PCI DSS (payment card data)

None that I'm aware of

Other

Section 3: Use Cases & Scenarios

How you envision using AI

What are the most valuable potential AI use cases for your department(s)?

Drafting communications (emails, newsletters)

Creating marketing content and visual content

Summarizing documents or meeting notes

Administrative tasks (scheduling, data entry)

Brainstorming and ideation

Research and information gathering

Data analysis and visualization

Personalized member engagement and recommendations

Automated translation and accessibility features

Chatbots for member support and FAQs

Program planning and curriculum development

Other

Are there specific uses of AI you want to explicitly prohibit or restrict?

Describe 2-3 specific scenarios you'd like to address in the workshop

Scenario 1

Scenario 2

Scenario 3 (optional)

Section 4: Organizational Context

Understanding your department's structure and approach

What's your department's general approach to new technology?

Conservative – prefer to wait and see how others use it

Balanced – thoughtful adoption with guardrails

Progressive – eager to explore and experiment

Who will be responsible for overseeing the AI policy implementation?

What's your ideal timeline for implementing an AI policy?

Immediately (within 2 weeks)

Within 30 days

Within 3 months

No specific timeline

Section 5: Value Alignment & Emerging AI

Ensuring AI aligns with your organization's mission and values

What are the core values or mission principles that should guide your AI usage?

Are there any concerns about AI potentially conflicting with your organization's values?

Are you aware of or considering agentic AI tools (AI that can browse the web, take actions, or operate autonomously)?

Yes, we're already using them

Yes, we're considering them

Aware but not considering

Not familiar with these tools

What concerns or questions do you have about autonomous AI agents that can take actions on behalf of your organization?

Section 6: Additional Information

Anything else we should know?

Is there anything else you'd like us to know or any specific questions you'd like addressed in the workshop?

Before Our Session

To make our time together as productive as possible, please review these key preparation steps

Upload Existing Policies

Share any current technology, data privacy, or acceptable use policies. This helps us build on what you already have.

Complete the Questionnaire

Help us understand your current AI landscape and specific needs so we can tailor the workshop to your department(s).

Identify Key Stakeholders

Ensure representatives from leadership, technology, programs, and development are in the loop. Consider inviting:

Executive leadership
IT/Technology staff
Program managers
Communications team

Think About Use Cases

Consider 2-3 specific scenarios you want addressed in the workshop. Real examples help us create practical, actionable guidance.

What to Expect During the Workshop

Understanding Your Context

We'll review your questionnaire responses and discuss your department(s) specific needs and concerns.

Defining Acceptable Use

Together, we'll identify which AI uses are encouraged, which require approval, and which should be prohibited.

Data Protection & Privacy

We'll establish clear guidelines for what data can and cannot be shared with AI tools.

Implementation Planning (20 min)

We'll create a practical rollout plan including communication, training, and ongoing oversight.

Workshop Details

Mark your calendar and join us for this important session

Date & Time

Monday, February 9, 2026

9:00 AM - 11:00 AM ET

Duration

2 hours

Format

Virtual via Zoom

Join Zoom Meeting